It’s easy to get swept up in the excitement of booking your dream photographer—but before any money changes hands, make sure you’ve signed a solid contract.

A well-written photography contract protects both you and your photographer. Here’s what it should include, what red flags to look out for, and how to make sure you know exactly what you’re signing.

Why Contracts Matter

• Set expectations: Everyone is clear on what’s included and when.
• Protect your investment: In case of cancellations, delays, or disputes.
• Clarify timelines: No surprises on when you’ll receive your gallery.

If a photographer doesn’t offer a contract—walk away. No exceptions.

Key Things Your Contract Should Include

1. Package Details

• Number of hours of coverage
• Number of photographers
• Whether an engagement session is included
• Estimated number of final images

2. Payment Terms

• Total cost
• Payment schedule and due dates
• Deposit or retainer (usually non-refundable)
• Late payment penalties (if any)

Related read: How Much Are Most Wedding Photographers?

3. Delivery Timeline

• When to expect sneak peeks
• Final delivery timeline (usually 4–12 weeks)

4. Image Rights & Usage

• Can the photographer use your photos for marketing?
• Can you print your photos wherever you want?
• Are high-resolution digital files included?

5. Cancellation & Rescheduling Policies

• What happens if you cancel?
• What happens if they cancel?
• Is the deposit transferable to a new date?

6. Force Majeure Clause

Also called the “Act of God” clause, this protects both parties if the wedding is canceled due to natural disasters, pandemics, etc.

7. Backup Plans

• What happens if your photographer is sick?
• Do they have a backup shooter on call?

Avoid disasters: Wedding Photographer Horror Stories (and How to Avoid Becoming One)

Red Flags to Watch For

• Vague terms like “standard coverage” with no specifics
• No mention of delivery timelines or backup policies
• No clause outlining image rights
• Cash-only payments with no paper trail

Questions to Ask Before Signing

• What’s your cancellation or rescheduling policy?
• Will we receive a preview or sneak peek?
• How are files delivered and backed up?
• Can I review the contract before booking?

Learn more: The Real Questions to Ask Your Wedding Photographer